Join Our Team

Place Foundry LLC – Rockford, Illinois

YOUR ROLE
At Place Foundry, we create places that inspire pride, foster connection, and catalyze economic growth. As our Operations Administrator, you'll provide essential support to our team of planners, civil engineers, architects, and development strategists. Your organizational talents will help us maintain the systems and processes critical to our mission of transforming spaces, businesses, and communities.

WHAT YOU WILL DO

Contract & Compliance Management

• Maintain contract database and tracking system 

• Process new contracts and renewals, ensuring proper documentation 

• Manage firm-wide licensing and registration requirements 

• Track license renewals and continuing education requirements 

• Prepare and submit regulatory documentation 

• Ensure compliance with industry regulations 
  

Financial Operations

• Process vendor invoices and expense reports 

• Manage client billing and payment collection 

• Reconcile financial transactions 

• Support monthly financial closing processes 

• Manage company insurance policies and renewals 

• Process insurance claims and maintain records 

Project Administration

• Organize and maintain project databases 

• Generate reports and analytics on project performance 

• Support project teams with data needs 

• Implement and maintain data management systems 

Office Management

• Oversee the day-to-day functioning of the office 

• Maintain office equipment and coordinate facility maintenance 

• Ensure adequate office supplies are available 

• Ensure a safe and clean work environment 

• Review and update office policies as necessary 

Vendor Relations

• Liaise with the legal team for contract reviews when necessary 

• Coordinate with insurance providers 

• Ensure appropriate coverage levels are maintained 

• Manage relationships with key service providers and vendors 

Your Qualifications

• Bachelor's degree preferred; High school diploma or equivalent required  

• 2-3 years of experience in administrative or operational support roles  

• Strong proficiency in Microsoft Office Suite  

• Knowledge of basic accounting principles  

• Excellent organizational and communication skills  

• Detail-oriented with ability to prioritize multiple tasks  

• Experience in the architecture or design industry a plus 

Compensation & Benefits

• Salary Range: $45,000 - $55,000 annually (commensurate with experience) 

• Classification: Full Time

• FLSA Status: Non-Exempt

• Health, dental, and vision coverage 

• Paid Time Off (Vacation, Holidays, Volunteer Days)

• 401K plan 
  

Location:
Place Foundry
728 North Prospect Street, Suite 101 
Rockford, IL 61107  

Place Foundry is an Equal Opportunity Employer committed to a diversified workforce.

APPLICATION INSTRUCTIONS:
Please use the button below to submit your application, including a cover letter and resume. Highlight any additional relevant skills, experience, or qualifications.